Admissions Process
At Oak Learners, we not only take a personalized approach to learning but also to the admissions process. To find out if our day school program and inquire about admission, please complete our Intake Questionnaire to help determine if the Day School at Oak Learners is a good fit for your family.
Once we receive your application, our Admissions Coordinator will reach out to you to discuss the program and book a personalized 1:1 tour with the school director, Kelly Farrell.
The final step to admissions is a Trial Day for your child to visit our school, participate in our program and meet the students and staff.
Every step of the way is personalized and we are committed to maintaining transparency and open communication. Get started today – complete the Intake Questionnaire!
Start the Admissions Process
We are currently accepting applications for the 2023-24 school year for all Elementary Grade Levels, JK through Grade 8.
Complete an Intake Questionnaire to begin the process today!
2022 Registration Policy
Responsibility for Fee Payment
Parents are responsible for payment of fees per this schedule. Any student whose account has not been paid promptly or has not made acceptable payment arrangements with the office may not be permitted to attend class, school activities, re-enroll in the school.
Deposit
A deposit of $2500 is due upon registration to secure your child’s placement. This deposit is only refundable if you choose to withdraw your child’s registration prior to August 31, 2022. The full amount of the deposit will be applied towards the total tuition fees due.
Payment Options
Tuition fees are for registration for the full 2022-2023 school year.
Payment plans (ie. scheduled installments, or monthly payments) are available for an additional administrative fee of 5% per payment. For these options, post-dated cheques must be provided.
Sibling Discount
Families with two or more children enrolled will receive a 5% discount per child on total tuition.
Mid-Year Entry
In the case of registration after September 6, 2022, fees will be pro-rated based on the number of school days remaining in the school year at a rate of $105 per day.
Extended Day Options
Our school day begins at 9:00am ends at 3:30pm. Before and After School Care can be added on at a fee of $10 per hour, between the hours of 8:00am-9:00am and 3:30pm to 5:00pm.
Students may also be enrolled in after-school Music Lessons, Private Tutoring or any of our Extra-Curricular Programs at the posted add-on fees.
Camps
March Break Camp and Summer Camp fees are NOT included in the Annual Tuition Fees. Camps are charged at the posted rates. Enrollment is subject to availability.
Withdrawal
Notice of student withdrawal must be made in writing. Withdrawal after August 31, 2022 will result in 50% reimbursement of Tuition Fees for the remainder of the school year, less the deposit. Any fees still outstanding will be due upon withdrawal.
Force Majeure Clause
The above withdrawal policy is not applicable during a time of Force Majeure; an Act of God or circumstances beyond our control (i.e. pandemic, quarantine, natural disaster, etc.).
In such a Force Majeure situation, Oak learners will make every effort to provide instruction through Virtual Learning. In the case that Oak Learners is unable to provide comparable instructional programming through online learning methods, a credit towards tuition fees will be applied.
All withdrawal requests made during the Force Majeure period will be provided with a credit, calculated as per the withdrawal policy towards a future program registration. The lifetime credit can be used towards any future Oak Learners program registration and is transferable to any immediate family member.
Program-Specific Registration & Cancellation Policies
Day School – Kindergarten and Grades 1 through 8
- A non-refundable deposit of $2500 is due upon registration.
- Notice of student withdrawal must be received in writing. Withdrawal after August 31, 2022 will result in 50% reimbursement of tuition fees for the remainder of the school year, less the deposit.
- Any fees outstanding will be due upon withdrawal.
- Post dated cheques will also be returned. Refunds will be returned by cheque within 3 weeks of the student’s withdrawal date.
Kindergarten Readiness
- A non-refundable deposit of $500 is due upon registration.
- Full payment must be received before the start of classes.
- Notice of student withdrawal must be received in writing. Withdrawal after August 31, 2022 will result in 50% reimbursement of tuition fees for the remainder of the term.
- Missed classes are not eligible for make-up classes or credits.